How our VAT refund works

Fully automated where possible, controlled where needed. Transparent, fast and reliable.

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Collecting invoices

Delta automatically downloads your invoices from relevant suppliers and portals.

Collecting invoices

Submit refund request

Delta submits the refund request to the foreign authorities.

Submit refund request

Payout and transfer

The foreign authorities pay Delta. After validation, Delta quickly pays out to you.

Payout and transfer

Refund speeds

Choose the vat and excise refund speed that fits your needs.

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At Delta, we use a tiered fixed monthly fee based on the volume of your vat and excise refunds. If you use pre-financing, an additional percentage fee applies.

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Delta Refund Solutions

  • No cost fluctuations
  • Stable cash flow
  • 1-to-1 payout
  • Easy reconciliation in your bookkeeping
  • Seamless switch to and from pre-financing
  • No hidden costs
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Settlement

Market

  • Variable costs
  • Payout after deduction of commission
  • More complex administrative processing
  • Costs only visible afterwards

Our values in VAT refunds

The values that set us apart in vat refunds.

News and insights on VAT reclaim

Our three most recent articles on vat reclaim.

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Frequently asked questions

For EU transport companies, fleet operators, and organizations with international fuel- and expense-related VAT.
Invoices per supplier and period, correct VAT and company details, and vehicle or fuel context per claim.
Mainly invoice quality, data completeness, and country-specific requirements. Processing times differ per authority.
Through our customer portal you have 24/7 access to the current status of all your filings, from submission to payout.
Processing time depends on the country where the reclaim is submitted. We actively monitor your file and keep you informed at every step. If you want to receive VAT within a few days, you can choose pre-financing on a monthly basis, per quarter, or on demand with Flexible refund.
We support VAT reclaims in all EU countries. We also support VAT reclaim in several non-EU countries, including Great Britain, Norway, and Switzerland.
First, you must be registered as a VAT entrepreneur. You must also meet minimum filing amounts to submit a request. In many countries, the minimum amounts are EUR 400 per quarter and EUR 50 per year. For further details, see: https://www.deltarefundsolutions.com/en/knowledge/minimum-amounts-per-vat-refund-request
In most cases, we handle the full process for you. If additional information is needed, we will of course contact you.
Your invoices are delivered digitally and processed automatically in our system through your suppliers' portals. This ensures fast, error-free processing. If you still have separate invoices with foreign VAT, you can upload them via the customer portal.
VAT on fuel and toll is in many cases fully reclaimable in Europe. Other products differ by reclaim country. For VAT on specific products, we are happy to review your case with you.
No problem. We can reclaim foreign VAT for all European establishment countries.
No problem. We can fully support you in all your foreign VAT and excise questions.
The deadline for a foreign VAT return is always 30 September of the following year. For VAT paid in Great Britain, this deadline differs. Details are in: https://www.deltarefundsolutions.com/en/knowledge/further-deadline-for-vat-refund-requests-in-the-united-kingdom

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